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Posts Tagged ‘Write-N-Cite’

Write-N-Cite III on the XP and Cloud Desktops

Posted on March 8th, 2013 by Paul Stainthorp

After a few glitches, and a lot of work by ICT Services to resolve them, both University of Lincoln corporate Windows desktops are now running the same version of RefWorks’ Write-N-Cite application – version III.

This replaces v.2 of Write-N-Cite which was available on the XP desktop until recently. ICT services and the Library are also working on a plan to upgrade the Cloud Desktop to the newest version of Write-N-Cite (version IV) in the near future.

Now that students & staff can connect to the Cloud Desktop from their own computer or device remotely, they can use Write-N-Cite III from off campus without having to install the software locally.

If you’re used to using Write-N-Cite v.2, you’ll find that there a few differences with version III. In particular:

“…Write-n-Cite III works with one Word document. You can make changes in the document and then click ‘Bibliography’ again. RefWorks will make the changes. Write-n-Cite v.2 works with two versions of the Word document; when you click ’Create Bibliography’ a new Word document that contains the references is made. This new document automatically gets the name Final-(title of original document).”

(Taken from the website of Erasmus Universiteit Rotterdam.) There are also differences in the way you use text switches / the Edit Citation feature to modify in-text citations between the two versions.

How to log in to Write-N-Cite:

1. On the Windows XP corporate desktop

Click on the “Start” menu, then on All Programs > Research Software > Write-N-Cite.
Click on “Athens users” to begin the login process.

2. On the Cloud Desktop

Click on the Windows icon, then on Research Software > Write-N-Cite.
Click on “Athens users” to begin the login process.

3. Alternatively, you can download Write-N-Cite IV to your own computer

To download Write-N-Cite IV:

Log in to RefWorks via the Library website;
Go to Tools > Write-N-Cite;
Download and install the appropriate version (Windows/Mac) of Write-N-Cite IV;
Copy-and-paste the Write-N-Cite Login Code – you will need this to access Write-N-Cite once it is installed;
There is a help guide for working with Write-N-Cite on the RefWorks website.

ICT services and the Library are working on a plan to upgrade the Cloud Desktop to Write-N-Cite IV in the near future.

If you have any questions or problems with Write-N-Cite, please email: RefWorks@lincoln.ac.uk

Tags: cloud desktop, corporate desktop, differences, ICT Services, III, IV, MS Word, off campus, on campus, reference management, referencing, RefWorks, software, Windows 7, Windows XP, WnC, Write-N-Cite
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Current e-resources problems: what to advise users

Posted on November 30th, 2012 by Paul Stainthorp

Slides from a recent workshop for Library staff at the University of Lincoln, on a number of current bugs in our access to electronic resources and software – how to identify and diagnose problems; what to suggest to users; the cause of the problem; and if/when the problem will be fixed.

Tags: authentication, bugs, e-resources, Find it at Lincoln, presentation, problems, slides, slideshare, training, workshops, Write-N-Cite
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Write-N-Cite III is now on the Cloud Desktop

Posted on November 5th, 2012 by Paul Stainthorp

The University of Lincoln’s Cloud Desktop PCs on the upper floors of the University Library now provide access to Write-N-Cite III for RefWorks.

To access Write-N-Cite on a Cloud Desktop PC:

Click on the Windows “Start” icon, then on “All Programs”.
Click on the “Research” folder, then on “Write-N-Cite“.
The Write-N-Cite application will open, along with Microsoft Word 2010. To log in to Write-N-Cite, ignore the “Group Code” box and click on the link marked “Athens users“.
If this is the first time you have used Write-N-Cite on a Cloud Desktop PC, you may need to kick-start the Athens login process. To do this, first click on “Alternative login“… then, from the “Find your organisation” screen, click on “University of Lincoln“.
Finally, click on “Go to the University of Lincoln login page” and you will be able to access your RefWorks references within Write-N-Cite, add citations to Word documents, and generate bibliographies. N.B. before you can generate a bibliography, you’ll need to save the Word document you’re working on.
Some links to further information:
- There’s a guide to using the Cloud Desktop on the ICT Support Desk website.
- Write-N-Cite III has its own help guide available through the RefWorks website.
- If you want to download Write-N-Cite III for use on your own computer, there are instructions for doing so here.
- Please email RefWorks@lincoln.ac.uk if you have any questions!

Tags: Athens, citation, cloud desktop, GCW University Library, Group Code, III, login, MS Word, reference management, RefWorks, software, Write-N-Cite
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RefWorks UK users mailing list and meeting

Posted on October 4th, 2012 by Paul Stainthorp

A couple of weeks ago I attended the second group meeting of RefWorks UK users, organised and hosted by Richard Cross at Nottingham Trent University. This isn’t so much a writeup* as a list of links and a few notes. These meetings are completely informal. The “user group” (if it even really exists) has no privileged status in relation to RefWorks, is completely unfunded, and anyone is welcome to organise a meeting.

*You just had to be there

Possibly the most practical thing to come out of the meeting – we now have a JISCMail list for UK RefWorks users in libraries. It’s an open list; DMU‘s Amanda Poulton and I are acting as list owners for the time being. We already have 138 members(!)

You can post to the list (and subscribe) via:

“This list is an open forum for discussion of issues relating to the use of RefWorks reference management software by educational institutions based in the UK. Topics discussed will include technical configuration, administration, user-support, training, marketing and advocacy. Membership is open to all, but will be most useful to librarians in UK Higher Education.”

We were pleased to have several representatives from ProQuest/RefWorks-COS at the meeting. RefWorks also very kindly sponsored lunch and refreshments. They gave the attendees an update on recent developments in the RefWorks v2 interface, and also went through some highlights from the RefWorks product development roadmap – including plans for stabilising Write-N-Cite IV, and later an exclusive (genuinely – the first ever time it had been demo-ed in public in Europe) run-through of ProQuest’s plans for a brand-new, “next-generation” reference management and collaboration product – the ultimate successor to RefWorks itself. We’re not allowed to say too much about it at this stage… which is probably for the best, because unfortunately the presenters suffered from a very poor transatlantic phone line, and I missed most of the finer points of the demo

Information Librarian Hannah Young from So’ton Solent University gave an excellent presentation of their myCourse reading lists project (http://mycourse.solent.ac.uk/readinglists). Working with Owen Stephens and building on the earlier TELSTAR project, this uses the RefWorks API and shared folder RSS feeds to integrate reading lists stored in RefWorks into their Moodle VLE (“myCourse”). This replaced Solent’s use of LearnBuild LibraryLink. Hannah’s presentation slides are here.

Later we split into two groups to discuss how we promote/support and (my group) manage and administer RefWorks. We discussed our own approaches to RefWorks’ administrative tools, usage reports; the use of RefShare, RefGrabIt and Write-N-Cite, and also strayed into support documentation: I discovered there’s a RefWorks LibGuide which we could re-use/adapt, at: http://refworks.libguides.com/

Finally, a discussion on possible RefWorks enhancement priorities based on our own concerns – are there common themes amongst UK customers? We came up with a few, including:

The ability to set a default display style for imported references;
Federated authentication as standard on all interfaces (RefMobile, WnC IV);
Integration with next-gen discovery environments;
“User voice”-type systems for capturing user ideas and turning them into development plans.

A couple more informal user group meetings are in the pipeline – in the meantime there’s the new listserv!

Tags: Amanda Poulton, API, DMU, Hannah Young, JISCMail, LearnBuild, LibGuides, LibraryLink, links, listserv, mailing list, meetings, Moodle, myCourse, notes, Nottingham, NTU, Owen Stephens, ProQuest, reading lists, RefWorks, RefWorks API, RefWorks-COS, Richard Cross, Southampton Solent University, TELSTAR, user group, users, VLE, Write-N-Cite
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How to download Write-N-Cite III for Windows

Posted on September 25th, 2012 by Paul Stainthorp

The version of RefWorks’ Write-N-Cite utility which will shortly be installed on the Library’s cloud desktop computers is version III. A newer version, IV, is available (and is the default RefWorks download option), but users may prefer to use the same version as is available on the student desktop for now.

Here’s how to download version III onto your own computer:

Log in to RefWorks via the Library website. (If you are using a Windows PC with Internet Explorer, you may need to add the word “network\” in front of your username – e.g. network\10105432 )
Go to the Tools menu and select Write-N-Cite.
In the Write-N-Cite window which appears, ignore the green “Download Now” button and click on the link to “Previous Versions”.
Look underneath the text about Write-N-Cite III for Windows and click on the “Download” link.
This will download an .exe file to your PC’s file downloads folder. Run it and Write-N-Cite III will be installed.
If you have any questions, please email: RefWorks@lincoln.ac.uk

Tags: cloud desktop, download, III, IV, RefWorks, Windows, WnC, Write-N-Cite
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First RefWorks, now Write-N-Cite

Posted on January 18th, 2012 by Paul Stainthorp

Following on from the final push to get everyone* using the new version of RefWorks, the people at RefWorks-COS are now working on upgrading the associated desktop/word processor application, Write-N-Cite. RefWorks say they are “very close” to releasing the new version of Write-N-Cite for Windows, and have today launched a series of introductory webinars (web-based training sessions) to prepare people for the change.

You can sign up for a webinar via RefWorks’ website.

“The full release version of Write-N-Cite will run on Word for Windows 2007 & 2010 as well as Word for Mac 2008 & 2011. […] Key improvements of the new Write-N-Cite:

• Auto formatting while you write
• Seamless online/offline access to your references
• Professional citation and bibliography customization tools
• Auto managed footnote styles”

*N.B. at the time of writing, it’s still possible to switch back to the ‘Classic’ version of RefWorks, using a link in the top right-hand corner of your RefWorks account. RefWorks-COS did threaten that this option would be removed for good, early in 2012, so don’t expect it to be there for much longer!

Tags: RefWorks, software, upgrade, webinars, Write-N-Cite
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RefWorks 2.0 – help guides for University of Lincoln students & staff

Posted on November 17th, 2011 by Paul Stainthorp

The switchover date has passed, and you should now find that the new RefWorks 2.0 is now your ‘default’ view of RefWorks.

(Don’t worry if you still pine for the old ‘classic’ version of RefWorks – you can still switch back if you want to, until the end of 2011. In the new year, the old RefWorks will disappear for good.)

The Library has prepared these four detailed help guides for people getting to grips with RefWorks 2.0:

*N.B. RefWorks are releasing a new version of Write-N-Cite soon.

For help with using RefWorks, please email: RefWorks@lincoln.ac.uk

Tags: 2.0, databases, export, folders, help guides, library catalogue, reference management, RefWorks, sharing, transition, WnC, Write-N-Cite
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Adding manual ‘switches’ to Write-N-Cite to modify citations

Posted on June 17th, 2011 by Paul Stainthorp

I was asked how to do this today, and it seemed worth recording here.

N.B. These instructions are valid for versions of Write-N-Cite v.2. (Things work slightly differently in WnC III for Windows!)

Here’s how to manually edit the in-text citation created by WnC using a ‘switch’, in order to suppress the author’s name in the citation. I’m assuming here that we’re using the Harvard (University of Lincoln) citation output style.

Click on the ‘Cite‘ button in WnC to enter the citation into your Word document, e.g.:
{{115 Cohn,Mike 2010; }}
When you generate the bibliography, this would appear as (Cohn, 2010).
Modify the citation by typing /a (RefWorks calls this a ‘switch’) before the semicolon, i.e.:
{{115 Cohn,Mike 2010/a; }}
This will suppress the author’s surname in the in-text citation, i.e. it will reduce the citation to just (2010).

Now, you can use the author’s name in the sentence without it looking odd (e.g. “…according to Cohn (2010) the most effective method is…“). There are several such switches which modify a citation in various ways. For a full help guide on using WnC switches, see: http://lncn.eu/nq4

Email RefWorks@lincoln.ac.uk if you have any problems.

Tags: author, citation, Harvard, modification, MS Word, names, referencing, RefWorks, surnames, switches, WnC, Write-N-Cite
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Write-N-Cite on and off campus

Posted on January 17th, 2011 by Paul Stainthorp

After comments from a number of confused RefWorks users, I’ve slightly altered the information about Write-N-Cite on the RefWorks page on the University Portal. I’ve split one link (which covered both on- and off-campus use of WnC) into two: [1] finding WnC on a University corporate desktop machine on campus; [2] download WnC off campus.

I hope it’s a bit clearer.

Tags: corporate desktop, download, links, off campus, on campus, Portal, RefWorks, WnC, Write-N-Cite
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The great RefWorks Group Code red herring

Posted on November 3rd, 2010 by Paul Stainthorp

We’re getting another spate of queries across the desk, and sent to RefWorks@lincoln.ac.uk, from students who are confused (understandably) about the procedure for logging in to RefWorks or Write-N-Cite when presented with an unhelpful and baffling ‘RefWorks login center‘ screen asking for a ‘Group Code’.

That ‘Group Code’ is a red herring. We don’t use a Group Code for RefWorks at the University of Lincoln.

So, how do you log in to RefWorks / WnC from this screen? Here’s a step-by-step guide… (N.B. these steps assume that you haven’t logged into RefWorks this way before. If you’ve already followed this procedure in the past from your current computer, you’ll probably find you can skip some of the stages.)

Step one: within the ‘RefWorks login center’ screen, look below the ‘Group Code’ box and click on the link to ‘Athens users’. (If you can’t see that link, then WnC has probably been incorrectly installed on your home computer. Try un-installing it, then re-install from this link – making sure you choose the correct version of WnC for your operating system and version of MS Office.)
Step two: you will be directed to a ‘RefWorks Athens Authentication Point’ screen – look below the main Athens username & password box, and click on ‘Alternative login’.
Step three: you will be taken to an Athens ‘Find your organisation’ screen. You should be able to use this screen to search for the University of Lincoln, and click on the resulting link.
Step four: click on the link to ‘Go to the University of Lincoln login page’, and – if you are off campus – enter your University network\accountID and password.

That’s it! if you follow those four steps, you should be correctly logged into Write-N-Cite, or into RefWorks itself (you’ll often have to follow this login process when you’re importing search results into RefWorks from other databases or search engines on the open web).

If you’re totally new to Write-N-Cite and can’t even find it on the University desktop (it’s a little well-hidden, we know!!!), here’s a link to even more step-by-step instructions, plus a video to help you get started.

Tags: Athens, authentication, Group Code, help guides, instructions, red herring, reference management, RefWorks, WnC, Write-N-Cite
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