As you probably know, UKCoRR is an entirely unfunded organisation which relies heavily on the time and energy of its members, and on the generosity of universities to host our meetings – on this occasion our heartfelt thanks to the University of Portsmouth Library, and particularly to Andy Barrow and (associate university librarian) Ken Dick, for very kindly putting us up and keeping us fed and coffee-ed, and for Ken’s warm welcome at the start of the meeting.

This was a very well-attended event: nearly 50 UKCoRR members and invited guests, from as far afield as Edinburgh (350+ miles away)… and a packed schedule. So packed, in fact, that we probably didn’t leave enough breathing space. We’ll build in more rest breaks and time for gossip professional networking at the next meeting!

1. Slides from all the presentations below will shortly be made available on UKCoRR’s slideshare account, at: slideshare.net/ukcorr
2. Some of the speakers kindly agreed to be filmed, and videos will be made available at: youtube.com/user/ukcorr

After Ken had welcomed us to Portstmouth, UKCoRR chair Gaz Johnson gave the first presentation of the day, with a science fiction gloss and a look at the possible future directions of UKCoRR. Gaz has already blogged about his talk. A few key points and questions:

• The committee needs to consult with members, and these members’ meetings are a good way of doing that!
• Our priorities (validated by the user survey, 2011) should be best practice exchange, lobbying, and advocacy;
• Is our lack of a membership fee our USP? It means we’re beholden to no-one, we don’t have to serve anyone’s agenda (other than our members’), and it makes it easier to avoid conflicts of interest…
• …but it’s worth considering what we could do differently if we were funded;
• Should membership of UKCoRR bring with it certain responsibilities?
• Aren’t repositories generally understaffed in the UK?

Next up, Andrew Dorward of EDINA on the UK RepositoryNet+ project to build “a socio-technical infrastructure to support repositories”. Andrew gave an overview of the original RepositoryNet project, and the ongoing aim to build shared services for repositories. Recently, the new project interviewed a range of UKCoRR members, Open Access publishers, members of ARMA, and active researchers about the repository landscape — broadly, those interviews validated the current approach to services — but Andrew noted that in repository “ecology“, there is some room for drawing together the range of services (search, deposit statistics, etc.) into fewer but more comprehensive tools. He also talked about the growth in OA publishing since the launch of PLoS in 2003: see doi:10.1371/journal.pbio.1001235.t001

Last up before lunch, Marie-Therese Gramstadt from the University of the Creative Arts gave us an update on the Kultivate project, the advocacy and decision-making toolkits, and the associated Kultur II group, sharing best practice in repository design for creative and visual arts research. Asked to show hands, about half the UKCoRR delegates had arts researchers ‘at home’ – about the same number of people also expressed an interest in continuing the work of Kultur II. Some Kultivate links:

• Kultivate advocacy toolkit
• Kultivate decision-making toolkit
• The Kultivate plugin for EPrints will be added to the EPrints Bazaar soon

After lunch – the lightning talks!

• Talking about a new strategic marketing project for WRAP (the University of Warwick’s repository) – Yvonne Budden explained the need to revamp the repo’s image, and how WRAP piggybacked on a wider redesign project at Warwick and used an interesting methodology from the Kay Grieves at the University of Sunderland, summarised as: (1) Match services to users (2) Transform services into benefits (3) Translate benefits into messages! Freebie materials (highlighter pens, etc.) are being used as bribes to encourage depositors to take the message of the repo back to their colleagues. A really striking new black-and-yellow colour scheme!
• Matthew Smith from the University of So’ton, on the EPrints Shelves project. Building a tool to give users more control over how results from their repository are displayed on author profile pages, etc., by allowing people to log in and add/remove items from a ‘shelf’. Those ‘shelves’ can then be exported using normal EPrints export tools. Shelves should be released to the EPrints Bazaar soon. Lots of interest in the room about this plugin!
• Tracey Kent on the use of a “request a copy” for e-theses at the University of Birmingham. Birmingham offer four options for access to e-theses: from [1] “full OA” through to [2] “request a copy” (with theses available through EThOS), [3] a more limited request (excerpts only; not on EThOS), and finally [4] fully-embargoed theses. They went from around 2,500 thesis requests per year to more than 250,000 requests/yr., with ~88% on some kind of Open Access (options [1] or [2]).
• Margaret Feetham of Southampton Solent University talked about running their mixed-economy repository (research, student work, university publications) …with (very familiar to UKCoRR members!) little budget and few staff. SSU practice unmediated deposit, with academics given training on  copyright and licensing issues. Margaret explained how they’ve still managed to get an impressive deposit rate by engaging keen users and advocates, and by working with the university’s research services – with REF2014 as an attention-focuser!
• From the STFC (Science and Technology Facilities Council), Catherine Jones explained how they are using CrossRef to create large numbers of (metadata-only) records in epubs.stfc.ac.uk – scientific authors like the ability to use that repository’s quick & easy DOI import tool to deposit records, but are now pressing to be able to speed the process up even further. Challenges of recording articles with hundreds or even thousands of collaborators – not uncommon in some areas of physics!

A quick breather, then straight on to the first of two invited speakers to wind the day up:

Sarah Gould of the British Library on some of the changes in the pipeline for the EThOS service. There’s general recognition that some of the features of EThOS (e.g. the “checkout” process for supplying PDF copies of theses) are a bit old hat, and too rooted in old document supply processes. The limited metadata applied to many items in EThOS is also a barrier. EThOS are engaging a new development to drag the service kicking and screaming into the 21st century, and are also engaging on a big programme (working with the BL’s library systems vendors as well as with panels of librarians) to improve the quality and range of metadata. There was an interesting discussion at this point about the possibility of EThOS linking to copies of theses in institutional repositories, rather than/as well as holding digitised copies – what might that mean for the responsibilities of the BL and institutions to ensure preservation of access?

Bravely accepting the final slot of the day, Phil Barker of JISC CETIS on the world of Open Educational Resources (OERs). Another show of hands: fewer than 25% of UKCoRR members in the room have involvement with OERs (either through projects, or through working institutional OER repos). That’s not too much of a surprise: the issues involved in storing and managing repositories of OERs can be much more complex (multiple complex objects, quality control, metadata requirements, copyright and licensed re-use, the sheer number of people involved!) and many institutions have shyed away.

Phil talked about some of the motivators for universities to engage with OER, including the morals obligation of the university (“…charter to widen knowledge”), the role of OERs in marketing universities / acting as a shop window / leading to student recruitment, and the hope that the rigorous approach needed in creating of OERs will provide a beneficial ‘trickle down’ effect into the design and management of all educational materials. Some food-for-though OER links:

• The Cape Town Open Education Declaration of OER principles
• Phil Barker’s blog
• Open Courseware Consortium
• Current JISC OER projects
• HEA Change Academy (also funding some OER projects)

As always, there was a breathtaking amount of ‘stuff’ for us to get stuck into — useful advice, supportive discussions, and news of exciting work going on — and the recognised benefit of UKCoRR members’ meetings as being a refreshingly practical, non-threatening and safe place for repository staff to talk to people faced with the same problems every day. Keep your eyes peeled for the next couple of UKCoRR events planned for this year: looks like 2012′s going to be one of our busiest yet.

1. Just as we did for Jerome, we’ll be using the CLOCK project blog for all reporting to JISC (as well as for blog posts about the work of the project itself):
• List of required blog post headings here
2. We also need to produce a Project Plan, based broadly on our original proposal:
• Required headings for the Project Plan here
3. (As project manager) I’ll also be emailing Andy once a month with a quick update on progress;
4. There are nine other projects in the Discovery phase two programme, plus CLOCK:
• List of projects here
• There’s also a mailing list for the programme
5. The next programme meeting will take place ^w/_c 16 April 2012, in Birmingham:
• List of programme meetings here
6. As in phase one, consultants will be preparing case studies on the various projects (CLOCK included) for the benefit of the wider Discovery programme.

Related: we’re planning to hold our first project team meeting on 14 February 2012. To spread the burden of travel equally, we’re going to hold it in a location convenient for Lincoln, Cambridge and the West Midlands…

1. Usage data, statistics reporting and JUSP;
2. The Knowledge Base+ (KB+) project;
3. Working with the Acquisitions team on improving our ERM processes beginning-to-end;
4. Improving our systems for monitoring and reporting on problems with access to e-resources;
5. The three big Library ICT systems projects: [1] Discovery, [2] Authentication, [3] Reading list management;
6. Blogging about what we do more frequently.

*Consisting of Elif for ~⅗ of the week, me—when I’m not engaged with Orbital, CLOCK, or the Repository—plus bits of the Acquisitions team.

Over the course of 2011-2012 HEFCE will be investing £600,000 in the creation of a shared service knowledge base for UK academic libraries to support the management of e-resources by the UK academic community.

This is my idea of a worthy cause—e-journal knowledgebase problems being a particular favourite of mine—and I’m pleased HEFCE and JISC Collections have decided it’s worth investing in a serious and robust attempt to share information between universities and to build better systems for managing e-resources. I’m happy to be involved.

Worth reading = KB+: What’s in it for libraries?

• Improved Data and Tools
• Enhanced JISC Services
• Improving ERM systems
• Shared Community Activity

In January I made the long train journey over to the University of Warwick, to attend and speak at the first day of a two-day JISC/SCONUL workshop exploring the future of library systems, under the banner of the “Squeezed Middle” – that is the LMS & other library systems, the bits of library infrastructure often overshadowed/squeezed out of the limelight by the twin heavyweights of Discovery & ERM.

Carrying on from the work done as part of the JISC/SCONUL Shared Services ‘LMS horizon scan‘ in 2008, this workshop points the way toward a new JISC call for ‘path finder’ projects addressing the future of LMSes, under the Information and Library Infrastructure: Emerging Opportunities programme: “you can’t do nothing any more”.

Thank you to Ben Showers of JISC for the invitation to speak at this event!

First, we were treated to a bit of virtual Lorcan Dempsey. In a video talk, he spoke about the trends facing academic libraries (a background of budget constraints, networked decentralisation of content vs. our tradition of vertically integrating services into the one building), and how libraries are re-examining our priorities under pressure, building more flexible spaces, making our expertise more visible, engaging with the network, etc.. Lorcan’s video will be made available via OCLC’s YouTube channel shortly.

Then to the bit of the workshop in which I was involved: a series of ‘provocations‘: radical, challenging visions for the future of library systems (by, say, the year 2020), designed to get the attendees thinking. David Kay of SERO, Ken Chad, and Paul Walk provided the other three visions.

I found it a struggle knowing quite where to ‘pitch’ my vision: it can be difficult to be provocative/radical enough without sounding like you don’t know what talking about. For possibly only the second time in my career I was careful to prefix my statement with “…this isn’t my employer’s opinion!”. I took quite a broad, scattergun approach (figuring if I was broad enough, I’d be bound to hit something…); for that reason I was pleased that some of my themes were echoed in Paul Walk’s Marshall Smith-esque sf/dystopian view of libraries in 2020, which he delivered through the “medium of fiction and the genre of bonkers”.

You can read my own provocation statement, “A vision for library systems in 2020“, on Google Docs.

Links to other blog posts about this event are here, here and here.

Small grants and student bursaries are available to [University of Lincoln] staff and students to support research, teaching and learning initiatives that explore, develop or critique the use of technology for education.

LNCD is a progressive group that includes educational developers, technologists, teachers, researchers and students, and was set up to support the objectives of Student as Producer through the research and development of technology for education.

Small grants and student bursaries are available from LNCD to support work that relates to the use of technology for education. For more details, see the LNCD funding page. The next deadline is February 28th.

View and edit the document here.

Lincoln needs web developers! As well as the full-time developer we’re recruiting to the Orbital project team (still open for applications – just!) we’re now looking for willing and talented people to fill two part-time web developer posts for our new CLOCK project.

In a nutshell:

• The University of Lincoln, working in consortium with Cambridge University Library and Owen Stephens Consulting, has been awarded £49,877 by JISC to investigate ways of driving innovation in libraries’ interactions with Open Bibliographic Data, through a project we’re calling CLOCK (Cambridge-Lincoln Open Catalogue Knowledgebase).
• These new developer posts will include a significant amount of working with library data-exchange formats, web standards, and Linked Data, including contributing to the development of a sector-wide data.ac.uk service.
• The role requires extensive knowledge of the web and its attendant technologies and the software development and analytical skills to put this knowledge to good effect. The postholder should have demonstrable experience as both a producer and consumer of RESTful web services.
• You can apply online via the University’s jobs website

• Closing date is 2 February 2012
• Salary: grade 6 (from £25,251 pro rata)
• There are two part time posts available (0.4FTE each – i.e. approx. 2 days a week)
• Posts are fixed term until 31 July 2012
• Based at our lovely Brayford Pool Campus in Lincoln city centre

This is an opportunity to work alongside a range of interesting people from the University Library in Lincoln, from Cambridge University Library, and from the national Discovery programme, as well as a growing ‘cross-project’ pool of developers in LNCD, our agile open-source ninja webdev hothouse. “If we were to summarise our technologies and interests I guess they would be #agile, #opensource, #opendata #LAMP, #php, #codeigniter, #mongoDB, #OAuth, #APIs, #HTML5, #CSS3, #github and moving towards #RDF and #LinkedData. Just seeing these hashtags listed together should cause your heart to beat with excitement “

If you have any questions about the role please get in touch!

From Monday, 30 January 2012, until the end of the current term:

• The Library will open at 08.00 Monday-Friday (instead of 08.30)
• On Saturdays, we’ll open at 09.00 (instead of 10.00)
• On Sundays we’ll open at 09.00 (instead of 12.00)
• Desk services will also start earlier at the weekends, at 09.15

This takes our total opening hours to 106 hours/week in term time, or 146 hours/week during 24-hour opening. (This compares well with other universities’ library opening hours. Three universities selected at random on the web had term-time opening hours for their main academic library of 135, 108½, and 100 hours per week.)

You can find our new opening hours on the University Portal.