Paul Stainthorp Technology in the Library

I was asked how to do this today, and it seemed worth recording here.

N.B. These instructions are valid for versions of Write-N-Cite v.2. (Things work slightly differently in WnC III for Windows!)

Here’s how to manually edit the in-text citation created by WnC using a ‘switch’, in order to suppress the author’s name in the citation. I’m assuming here that we’re using the Harvard (University of Lincoln) citation output style.

1. Click on the ‘Cite‘ button in WnC to enter the citation into your Word document, e.g.:
   {{115 Cohn,Mike 2010; }}
   When you generate the bibliography, this would appear as (Cohn, 2010).
2. Modify the citation by typing /a (RefWorks calls this a ‘switch’) before the semicolon, i.e.:
   {{115 Cohn,Mike 2010/a; }}
   This will suppress the author’s surname in the in-text citation, i.e. it will reduce the citation to just (2010).

Now, you can use the author’s name in the sentence without it looking odd (e.g. “…according to Cohn (2010) the most effective method is…“). There are several such switches which modify a citation in various ways. For a full help guide on using WnC switches, see: http://lncn.eu/nq4

Email RefWorks@lincoln.ac.uk if you have any problems.

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Tags: author, citation, Harvard, modification, MS Word, names, referencing, RefWorks, surnames, switches, WnC, Write-N-Cite